Time tracking systems are a way to monitor employees and find out who in the team is really working and who is taking more time off. With the help of such a program, you can improve the effectiveness of your team. The scheme of its operation is approximately the same: software is installed on the PC, which collects data about the user’s actions on the computer.
Time tracking programs differ in the principle of operation, schedule, the ability to mark vacation or time off, reports, and mode. We have collected the best offers according to our readers. This selection will help you quickly decide on the right solution for your business.
Time Doctor
Can be used both to monitor employees and to analyze your performance. To get started, you need to install the software on your computer; versions for iPhone and Android are also available. The program allows you to determine how much time is spent on work and rest. The administration offers to personalize the tools specifically to the user’s needs - to do this, you need to contact technical support. A 2-week trial period is available.
For those who work with projects and hourly wages for them, there is a function for tracking the time spent on a specific job. It takes into account how many minutes the specialist spent on social networks or, for example, watching videos on YouTube. The report will show how many hours were spent on matters not related to the main activity. There is a system of alerts that appear when the user is delayed on third-party resources. The ability to create screenshots has been implemented: the frequency can be adjusted in the settings. If several employees work on the same PC, you can create accounts for each of them.
Pros:
- Integration with other services
- Customer support and VA
- Taking screenshots
- Uploading reports
- Salary calculation
Minuses:
- Payment only via bank card subscription, which is then difficult to unsubscribe from
Price:
- 10$ per 1 user per month
StaffCop
A time and attendance program that can monitor the behavior of employees on a PC and record the results in a suitable form for the user. Provides analysis, blocking and notification of unproductive activities. A demo version of the software is available for 15 days with all functions for 5 agents.
The system allows you to improve information security, because it analyzes user behavior and notifies you of any threats. In addition to time control, remote desktop, launch and installation blocking are also implemented. Using the presented tools, management can prohibit/allow employees to download or copy certain files to external storage media. The service allows you to take screenshots, including of correspondence, and it also notifies about violations of the established regime, for example, if the user left the workplace earlier than expected.
Pros:
- Warning about leakage of confidential information
- Blocking USB device connections
- Monitoring employee communications on social networks and email
- Remote administration
Flaws:
- No version for MacOS and Linux
Price:
- RUB 990/month – perpetual license for 1 PC with parental controls
- 29,300 thousand rubles/month - perpetual license for 10 thousand PCs
Programs and services for time tracking
Employees work productively for about three hours a day, British scientists have found. The rest of the time is spent browsing social networks, reading news and communicating with colleagues. To find out what exactly an employee is doing during working hours, a special program is installed on his computer.
Accounting services and programs automate control. They take into account time spent on the computer, idle time since the last mouse movement, open documents and running applications, without distracting the employee. With their help, you can generate reports on time use in the form of charts or tables. It becomes easier for a manager to analyze the workload of subordinates and plan work. The data is stored as long as needed, so you can see who was doing what at any time. Some programs allow you to take a screenshot of your desktop or webcam.
1. Kickidler records video from the screen, records keyboard strokes and running programs, provides the ability to remotely monitor user computers, analyzes performance, and generates reports. Kickidler tracks the amount of time devoted to work and time wasted.
The main advantage of this service is screen video recording. It shows any computer activity of the user and allows you to sort visited sites according to various parameters. It is possible to configure a violation filter, which will be activated when prohibited programs are launched. The keylogger feature shows which keys the employee pressed. The program works when connected to the Internet. There is no limit to the number of employees you can control. The employee does not have access to statistics. The program's operation is displayed in the task manager.
Kickidler lacks the ability to block programs and sites, control scanners, printers, and external drives.
The price depends on the expected duration of use. There is an offer from $2.78 per month (three-year package) to $170 (unlimited duration of use) for one computer. There is a free trial version for 7 days, but it has very limited functionality: you can only monitor 6 employees, there is no screen recording and no remote control of computers.
2. Crocotime takes into account the time spent on the computer and calls (via integration with IP telephony). Reports are generated on the total workload, it is possible to see how long each employee worked and in what program. Applications can be marked as effective or ineffective. Timesheets are automatically generated.
The price for the cloud version is 250 rubles. per month per employee, local version - upon request.
3. StaffCop analyzes user behavior, intercepts correspondence on social networks and instant messengers, and has access to files sent by mail. Employees' working hours are automatically monitored and their work efficiency is assessed. It is possible to remotely administer and block access to selected sites. The time system generates reports on visited Internet resources, search queries and screenshots. Can work locally. The user does not have the opportunity to view accounting data. The program appears in the task manager.
The price is calculated depending on the number of users and duration of use of the program. If there are from 5 to 25 employees, an indefinite connection will cost 4,200 rubles. per computer, if there are more than 1000 users, the price is reduced to 2930 rubles. for a perpetual license for one computer. It is possible to purchase a license for a shorter period (3 or 12 months). The minimum cost of the program for a month will be 172 rubles, the maximum – 330 rubles.
4. ManicTime automatically records the time you use your computer, remembers the applications used, open documents, monitors pauses in work, and takes screenshots. The data is stored on a computer; you can work both with and without the Internet. It will not be possible to monitor an employee’s work remotely. The collected data can be presented in the form of a graph or report, for each employee separately or for the team as a whole. Users have access to their statistics. A stopwatch can be used to manually estimate time. The program appears in the taskbar, but you can hide it. There is no Russian version.
Price for lifetime use for one user is $67. It is possible to use the program for free, in which case only automatic time tracking and statistics will be available.
5. Yaware.TimeTracker keeps track of running programs and open sites, you can set the productivity of resources and monitor violations (lateness to work, early departures, breaks), it is possible to take a screenshot or a snapshot of the workplace with a webcam. Employees can see their statistics for self-analysis of work performance. The employer can choose how to conduct control: hidden or explicit. The program does not monitor user behavior - there is no collection of information about keystrokes, blocking sites, saving search history or correspondence.
The price depends on the functionality and ranges from 300 to 600 rubles. per month per employee. When you connect for a year, you get a 20% discount. In the version for 300 rubles. there is working time tracking, monitoring of violations (absenteeism and tardiness), automatic generation of time sheets.
6. Hubstuff monitors the work of employees, records information about running programs and the history of website visits. It is possible to capture screenshots, generate reports and track via GPS. Hubstuff is more suitable for working with freelancers. The number of users is not limited. The program integrates with popular services, for example, Trello.
The price for the version with the maximum number of functions is $20 per month, but you can use the program for free. The free version has the ability to track time and take a limited number of screenshots.
7. TimeCamp automatically records time. There is a program for the computer and a mobile application for the phone, as well as synchronization with calendars. If you set the operating mode, data will be collected only at the set time. The program generates reports on the time of computer use and traffic to programs and sites, allows you to manage the project budget and calculate its profitability. Data from TimeCamp is available to the user; you can view a report on your working time in statistics. There is no version in Russian.
The price with the maximum set of functions is $10 per month, the reduced functionality (without the possibility of budgeting, scheduling and saving screenshots) is free for one user.
8. Toggl - designed more for self-control than for monitoring by a manager. Information is stored in the cloud, which allows you to synchronize data from different devices: mobile phone and computer. The employee must start the timer in the application themselves when completing a task. The data is summarized, the service creates graphs and reports on the time used. Toggl has reminders to start a timer, as well as the ability to manually enter or adjust a task's completion time. English speaking service.
The price for the premium version for a month is $20, for the standard version – $10. If you buy access for a year, the price will be $18 and $9, respectively. There is a free version for teams with less than 5 employees. It does not have the ability to audit working hours, save reports, or break projects into more detailed lists.
Chermen Dzotov , marketer, founder of the agency “Let’s Find an Expert”, rector of the Personal Brand Academy:
“Time tracking software is a great tool for improving the quality of your workflow. Such programs are useful, but should not be abused. Employees may feel constrained and panic may appear, which is not conducive to productive work. Often employees believe that this is necessary to identify and punish unproductive employees. It is important to show that the system is intended to collect performance information and not to punish. Before implementing the program, you need to inform employees and make a presentation. This will help dispel myths about how the system works and why we implement it. With the help of time tracking, I understand how efficiently the work is going and I know where to look for weaknesses. It is important to understand that the time tracking system is not used for the sake of surveillance and satisfying the curiosity of the boss, but for the sake of improving the functioning of the company and optimizing business processes.”
Kickidler
This is a time tracker that will help track employee performance. There is a trial period of 7 days to evaluate all the capabilities of the system, as well as a free version. The software is available for download on Windows, MacOS, Linux.
Online monitoring allows you to see which windows are open on your desktop right now. Based on the information received, the system creates the dynamics of the employee’s work. It helps determine at what time intervals he shows the best performance. The software also provides a time sheet for working hours, which provides data on how much time was spent on solving important issues and how much was spent on rest. In addition, information about the start and end of work, absenteeism, and lunch is entered. The video recording is ongoing and cannot be deleted, so in the future you can see the user’s actions in the event of controversial situations. Remote control allows you to remotely configure programs or the OS. The keylogger takes into account all keystrokes and provides information about what the employee typed on the PC.
Pros:
- Availability of keylogger
- Monitor video recording
- Remote work from PC
- Time sheet
Minuses:
- No data backup
Price:
- 500 rub./month for 1 employee
- 10 thousand rubles - perpetual license
Time tracking system: pros and cons
The most important advantage of implementing such systems is that the manager has more information about the work of employees. He can see who comes on time and who is late, who spends time at work and who spends time talking with colleagues. It’s easier to estimate how long a job takes and calculate averages. For example, the speed of response from technical support or the time it takes to prepare a quarterly report from an accountant.
Employees, realizing that they are being watched, try to take a more responsible approach to work, use only work programs and not be distracted by social networks. In organizations that pay hourly wages, accounting systems make it easier to calculate earnings. The customer can be invoiced based on the time spent by staff on solving the problem. If the need arises, you can view CCTV footage, call history or time tracker reports at any time.
A time tracking system involves certain costs: purchasing monitoring equipment, paying for software, hiring workers who will service the monitoring system and analyze data.
Control of employee time, like corporate dress codes, is a factor that increases stress and reduces motivation. Workarounds appear: the employee who arrives at work first turns on everyone’s computers; cards are replaced, which record the time of entry and exit; anonymizers are used to circumvent the ban on social networks; With the help of pendulum toys, mouse movements are simulated, and the most advanced ones write scripts that “work” for them. All this greatly worsens the working atmosphere.
Namely
This is a time tracking program that operates using cloud technologies. Using the presented tools, you can significantly simplify and speed up the process of calculating salaries for employees and determine the exact amount of working time. Versions for browser, iOS and Android have been implemented.
In your Personal Account, you can create a hierarchy of all employees, where you can additionally set a salary increase if certain conditions are met. For example, a user needs to sell goods for a specific amount - all this will also be taken into account in the system. The calendar contains information about a person’s presence/absence at work, including the reason for possible absenteeism. The reports also show if a specialist works overtime.
Pros:
- Creating an employee hierarchy
- Salary calculation
- Time tracking
- Reports with infographics
Minuses:
- There is no possibility of remote access to a PC
Price:
- The price is set individually for the user
Worker
Time tracker for tracking working time at the computer. Every day 1800 specialists are under the control of the system. The presented tools allow you to increase productivity and reduce the number of delays. You can choose from a cloud or local version. Installation of the program occurs separately for the director and employee.
The software allows you to monitor compliance with the established schedule: violators and the frequency of lateness are recorded. You can find out what programs and websites employees use. The reports show how much time was spent on third-party resources. A chronology of the day for each user is also available. All data is stored on a cloud server and is protected by individual encryption, making it impossible to delete, hack or intercept. The function of blocking sites and applications remotely has been implemented.
Pros:
- Desktop and webcam shots
- Blocking sites and applications
- Data protection
- Search history
Minuses:
- No notifications
Price:
- 350 rub. for 1 employee when paid for 3 months
- 210 rub. for 1 employee when paid for 1 year
Yaware.TimeTracker
yaware.ru Operating principle.
The installed agent collects data about operating time, programs and sites used.
For each program or site, its productivity is set (“Productive”, “Neutral”, “Not productive”). Based on this data, reports on employee productivity and working time efficiency will be generated. The program has the ability to take regular screenshots and webcam pictures. Flexible schedule.
You can set the start and end time of the working day, and the time that must be worked for the day to be counted.
The program supports two chart options. “Standard week” - fixed working days. “Work in shifts” - allows you to configure an employee’s schedule if his working days are not tied to days of the week. Requests for time off.
Report card. There are no requests, the manager himself sets the events (vacation, sick leave), you can specify either a specific person or a department.
For reporting to the accounting department, the program provides reports: “Time sheet”, “Attendance report”. Availability of API.
There is an API that allows you to independently access the collected statistics using HTTP requests.
Reports.
The program has many reports on both operating time and efficiency.
Some reports display similar information. It is possible to display a report for a certain period. Data from reports can be exported to XLS, CSV, PDF. OS and DB.
It was not possible to determine which OS and which database the local server is running on.
Integration with AD.
No.
Settings.
For the cloud version, just install the client.
Information on setting up the local version could not be obtained. Multi user multi computer mode.
Yaware identifies the user by login and computer name.
If you change your login or change your car, you will be recognized as a new user. Users can be combined. Work via the Internet.
The connection between the agent and the server occurs via the http and https protocol.
SSL is used for security. In the local version, you can select your own SSL certificate. An SSL certificate protects both the connection between the agent and the server and the connection to the web panel. Access to statistics.
It is possible to provide an employee with access to his statistics.
Brief statistics can be obtained from the agent if it is not in stealth mode. More detailed statistics are displayed in the web interface. It is possible to appoint a department manager. System bypass.
The script works, the activity is counted, the script does not appear in the applications used.
For the observable.
By default, the agent is displayed in the tray; the server has an option that allows you to hide the agent.
In this case, the presence of an agent can be found in the task manager by the YaService.exe and YaUpdate.exe processes and the Yaware.TimeTracker Collector Service. Price.
Cloud version: 450 rubles per month per employee. Local version: $4800 for 50 workstations, $96 for an additional workplace.
DentalTap
Special solution for automation of dental clinics. The service guarantees the protection of personal data, as well as the quick import of information from any program. Using the proposed tools, you can maintain an employment schedule, create and expand a customer database, and analyze income. The system is available in a web version.
The platform allows you to track working hours, recording patients, their visits and medical history. A client card is added to the calendar or a new one is created if it is missing. You can also maintain a price list and calculate the cost of services provided. The analytics section automatically records the number of visits, new clients, and hours worked.
Pros:
- The software is designed specifically for dentists
- Time tracking
- Payment control
- Analytics section
Minuses:
- Time tracking is shown in general, there is no division, for example, into rest and work
Price:
- Free: 1 account, 100 patients and 10 MB storage
- RUB 1,489/month: 1 account, unlimited number of patients and 1 GB of storage
